Meet PlanPilot: your AI-powered RFP assistant.

Vendor sourcing just got simpler with PlanPilot, an AI technology that helps you get faster and more thorough supplier responses. PlanPilot automates messaging to suppliers for an effortless RFP process.

How it Works

Publish & Prepare

Create and publish your RFP on Reposite’s B2B marketplace. Our matching technology instantly connects you with top group-friendly suppliers. Meanwhile, PlanPilot generates a detailed checklist to ensure all required information is gathered for a complete proposal.

Review in Real-Time

As RFP responses come through, PlanPilot scans uploaded files and images, supplier profile data, and real-time messages to determine what’s missing. The checklist is automatically updated, ensuring all essential details are captured before moving forward.

Interact & Inquire

PlanPilot autonomously answers supplier queries and proactively asks questions to complete the checklist, making sure every detail is addressed without your direct involvement.

Notification & Next Steps

When the checklist is complete, PlanPilot notifies you via email that the proposal is ready for review. All the necessary details are gathered, giving you confidence in the final submission.

“PlanPilot has dramatically changed how we handle RFPs. What used to take hours, going back and forth with suppliers, now takes mere minutes. It's like having an assistant dedicated to the most time-consuming parts of my job.”

- Emily R., Senior Event Planner

What planners are saying

“The accuracy and completeness of the quotes we now present to clients have significantly improved. PlanPilot ensures that every proposal is robust and precise, which has really enhanced our client presentations.”

- Jeremy K., Director of Group Travel

Pricing

Frequently Asked Questions

  • Once you publish an RFP, PlanPilot engages with suppliers on your behalf, asking follow-up questions where needed, and compiling responses into a complete proposal, ensuring all required details are captured.

  • PlanPilot is designed to assist with any type of group travel or event planning, from corporate meetings to large-scale conferences, ensuring efficient and thorough RFP management.

  • Yes, PlanPilot is designed to manage multiple RFPs simultaneously. When PlanPilot is activated on an RFP, it is automatically activated on each response that a supplier makes on that RFP while it is PlanPilot activated. This allows you to oversee nunerous projects without the usual back-and-forth!

  • No, the checklist generated by PlanPilot is fully automated and based on the details of your RFP. However, it is designed to be comprehensive, ensuring that all necessary information is requested from suppliers.

  • PlanPilot checks proposals against the information provided in your RFP, as well as supplier profiles and any uploaded files, images, or new messages from the supplier in real-time. It ensures that all required details are included by cross-referencing this data, so you receive complete and accurate proposals tailored to your project’s needs.

  • Absolutely! PlanPilot will notify you as soon as a proposal is complete and ready for your review, ensuring you stay informed throughout the process.

  • If PlanPilot encounters a question it can’t answer, it will automatically escalate the issue to you or your team for manual intervention. This ensures that no important queries go unresolved, while still allowing PlanPilot to handle the majority of routine communications. You’ll be notified promptly, so you can provide the necessary information and keep the process moving smoothly.

  • PlanPilot is only available as an add-on to existing Reposite Planner subscriptions. If you're interested in PlanPilot and you're not currently on a Reposite plan, please reach out to your Account Manager or Request a Demo.

  • PlanPilot reviews all supplier responses, checks them against the generated checklist, and follows up with suppliers if any details are missing, ensuring accurate and complete proposals.

  • PlanPilot uses data directly from your RFP details, supplier profiles, and past interactions within the Reposite platform. All data is securely stored and transmitted using industry-standard encryption, ensuring that your information is protected at every step. We prioritize your privacy and maintain strict confidentiality, so you can trust that your data is safe and used only to enhance your planning experience.

  • You can easily upgrade to a higher tier at any time to accommodate additional RFPs, ensuring that PlanPilot grows with your business needs.